Category: FAQ’s

Tips on organizing a girls birthday party

Organising a girls birthday party – Keep it simple

If you are organising a girls birthday party then here’s some advice we can give from our experience in running girls birthday parties

Madfun Kids Disco in Knox and Moorabbin Melbourne hosts kids birthday parties every weekend and here are a few tips they can offer to ensure you can enjoy that special moment in your children’s life.

One of the biggest problems I encounter in this time poor world we live in is that mum’s feel they ought to be doing more. Prepare more birthday party food, organize more decorations, have more entertainment prepared. Really all you need is to organise a few things in advance so you will be able to enjoy this special time with your daughter. Rule No 1 is to Keep it Simple.

Have a birthday party theme 

If you and your daughter decide on a theme it makes everything easier. When it’s easy it becomes more FUN for you as well as the birthday girl. Invitations, music, games and the birthday cake all fall into place without much fuss. Even if your theme is a Colour instead of Disco or Princess etc…

Decide the venue for your girl’s birthday party:

Designate a room for the party but be realistic in your expectations, kids will gravitate to your daughters’ bedroom. Discuss your boundaries with your daughter before hand, so all you need is a gentle reminder once in a while during the party. If you plan to keep children out of the house and in the yard make sure you have cleaned up the dog poop so the kids can play. Remember to have a wet weather alternative like a garage cleared and ready for use. If you do have a pet be aware that not all kids are comfortable around animals, and that even the gentlest of dogs can get excitable around a group of children.

Have fun girl’s party Invitations

Birthday girls love to be included in making invitations. Create your own on the computer, just make sure you have all the basics covered –Address, Day, Date and Time, RSVP and Contact Phone Number. If you don’t have a colour printer just decorate them with a few stickers, or print them out on coloured paper.

Don’t be upset if people don’t RSVP – in this day and age where anyone can quickly shoot off a text or email there really is no excuse not to respond to a party invitation. If they haven’t responded you can usually assume they aren’t coming.

Timing:Allow 1 ½ hours for a party for 4-6 year olds, 2 hours for 7-12 year olds.

Kids Birthday Lolly Bags

can be a great craft activity. Have a craft table set aside with felt pens and some stickers ready for the kids to name and decorate their own lolly bags or boxes. Collect them all and pop in your pre-organised lollies to give out as they leave. That will take care of the first 30 mins of your party.

Kids Birthday Presents

You want your daughter to be available to say hello to her guests at the start of the party so leave opening the presents until the end. Otherwise you’ll run out of time for any planned activities, or brand new toys will get lost or broken before she’s had a chance to play with them.

Birthday Party Food

Have drinks especially and a few snacks available throughout the party and then bring out hot food or sandwiches after games are played. Keep it simple – do you really want to be stuck trying to cook party pies in the oven at one temperature and vegetarian pasties at another? If you plan on having parents of guests staying also, again keep it simple, if you put on an amazing spread they’ll feel pressured to do the same for their child’s party. Dips and biscuits work just fine.

Birthday Party Entertainers

Do you want the entertainer to look after the whole group of children at once like a clown or magician? Or are you happy to have a Face Painter who can only look after one child at a time? If you wish to book someone to come to your home have them ready to start at least 15 minutes after the party start time so the birthday girl has time to greet all her guests first, then the entertainer can get and keep everyone’s attention. Most entertainers take cash on the day, so pop it in an envelope on the fridge ready so you’re not running around in a panic. If you’re celebrating say a 3rd birthday but 15 out of the 20 invited guests will be 10 years old it will make a difference, so be sure to let your entertainer know beforehand. Plan to serve hot food or cake before or after, not during, the entertainers show.

When Birthday Cakes Go Wrong

You’ve chosen your cake with care and then disaster strikes. I’ve seen cake boxes get sat on in cars, Ice cream cakes left out of the freezer and pre-ordered cakes just not delivered, or you planned to make it yourself but have just run out of time. Coles and Woolworths have Themed Cakes, Decorated Cupcakes and the good ol’ Fredo Frog Ice-Cream Cake always in stock and very affordable. I’ve never seen a party of kids disappointed in any of these last minute buys. A fantastic cheat tip: get two Woolies or Coles chocolate cakes & pop them on top of each other, surround the outside with KitKats (stick them on with a little bit of icing sugar) and pour mini m&m’s over the top. It looks like an expensive specialty made cake at quarter of the cost AND you won’t be up at 2am trying to make it. Very quick, simple and impressive looking.

If you have any party tips you’d like to share, or even funny stories about when things did not go to plan, please drop us a line so we can pass them on to other mum’s and dad’s.

beanie@madfun.com.au

www.madfun.com.au

Happy Partying!

Do I pay a deposit to my children’s party and how do I pay?

A: We require $100 deposit to secure your kids party booking, the balance can be paid on the Tuesday before the party day when you confirm your numbers, that way you can relax and enjoy the day.
We take Visa and MasterCard over the phone or Eftpos, Card and cash at the venue, or we can email you banking details if you prefer direct deposit.

Children’s Birthday Party Parking – Where can I park?

A: Madfun runs on the weekends and on weekday evenings when all our neighbours are closed so there’s plenty of street parking. We do ask that you don’t park in driveways to allow children a safe walkway to the venue.

Can I bring extra food to my Madfun kids party ?

A: You don’t need to because there is plenty of food for the kids and they won’t walk away hungry or thirsty. If your child has allergies then by all means bring something that you know they can eat. Give us a call first because with at least a weeks notice we may be able to do something for you, so you can relax and enjoy the birthday party as well. Vegetarian alternatives are available, but remember to let us know in advance.
We can usually provide a table for parents so you are welcome to bring in something for the adults. If you do, keep it simple as the parties are designed to be fun and easy for you as well as the kids, or we can provide hot & cold platters for adults. View our ‘Food & Drinks’ page for platters and prices.
Please note we cannot cook or reheat any hot food that you wish to bring in. Fruit platters are welcome but no fruit on skewers please.

We appreciate your help in keeping MadFun Nut Free!

The birthday girl has older / younger siblings for the kids party. Do I pay for them?

A:Yes, please include two to twelve years  in your party numbers. Children come into the party room and want to enjoy all we have to offer, from food to games and face painting, and we just don’t have the heart to stop them from joining in. Please understand that the room is dark and overwhelming for little ones and mums will have to supervise them. Two years and up are charged full price.

My child has allergies to some foods what happens at the Kids Birthday Party ?

A. If a child has allergies to certain foods we are happy to help. Because every child’s needs are different, you need to give us a call at least a week before the party and together we’ll see what we can do. You are welcome to bring in your own food if you prefer.
Our cocktail frankfurts, tomato sauce and plain crisp chips are gluten free. Our standard menu of party pies, sausage rolls, cocktail franks and fairy bread, chips and lollies are dairy and egg free. We make our fairy bread with a canola spread with a soy base instead of milk solids.
Vegetarian alternatives are available but again we require a weeks’ notice.

The Madfun menu is Nut Free but we can only suggest and cannot control what mum’s put in their birthday cakes and lolly bags.

Please Note that changes to our menu may incur an additional charge.
If your child requires an EpiPen a parent MUST stay throughout the party.

 

What to bring to a Madfun Children’s Birthday Party ?

A: All you need to bring is the birthday cake. Bringing a washing basket to put your presents in is also a good idea. Please help keep Madfun Nut Free by not having any nuts in your birthday cake. Macaroons are made from almond meal so no macaroons please!
Please feel free to bring along lolly bags or we can provide them for your party for $4 per (100gm bag of mixed lollies, bubbles, a bouncy ball and a magnet)

Handy Hints: Cup cakes are really popular at the moment.
Yes, we have a large freezer so please feel free to bring in an ice-cream cake.
We’ll store your cake in the kitchen and bring it out at that special moment complete with candles and sparklers. Then while we organise the children up on stage for you to take group photos, we’ll cut up the cake and serve it in our bowls to the kids and your party parents.

Free email Invitations for your children’s birthday party

We will email invitations to you, so all you have to do once you print them out is to write in your guest’s name. Easy! If you’d like us to print them out for you it’s $10 for 15.
To make up your invitations we need the name and phone number of the parent or carer for the RSVP, the name and age of the birthday child and your email address. We’ll ask for all those details when you book. Always check the details are correct before printing and let us know if you need any changes made.

Should I pay the confirmed number or just the kids who arrived at the party ?

A: Yes,you do need to pay for the number you have confirmed unless you let us know by 5pm on the Thursday before your party. If they haven’t confirmed it’s best to assume that they’re not coming. We can always cater for an extra few on the day. We do understand that children get sick unexpectedly, but please understand that we lock in our staff and catering levels in advance.

Having a shy child at a children’s birthday party

Madfun isn’t a room with a mirror ball, we are a ‘Full On’ Disco and can be overwhelming for shy kids when you first walk in. If your child is shy it’s really important to arrive 5 mins early or at least on time, so your child has few minutes to settle in before everyone arrives.

The big thing with shy kids is to let them become involved at their own pace and don’t push or try to make them join in. At Madfun Kids Discos we have free craft where your child can go off and make something and we also have free Face Painting included for every child so any shy kids can do lots of things without immediately going up on the dance floor.

Our party Hostesses are very sensitive to shy kids too and they have been taking care of kids for a long time so they will handle it so both you and your child can relax and have a good time.

0402 766025